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Background and Scope
A. General Information:
Rowan County Government is seeking a qualified playground equipment vendor to design and install a universally accessible and inclusive playground. The playground will replace an existing playground at Ellis Park which is located at 3541 Old Mocksville Road, Salisbury, NC 28144. The vision of this playground is to provide a creative, unique play experience for children with/without disabilities and/or special needs and their families. The goal is to exceed the ADA minimum requirements.
B. General Conditions:
This RFP is not an offer to contract. Acceptance of a proposal neither commits the County to award a contract to any contractor, even if all requirements stated in this RFP are satisfied, nor limits our right to negotiate in our best interest. We reserve the right to contract with a vendor for reasons other than lowest price.
Please note: Price will not be the only factor considered when selecting a vendor. Rowan County is seeking the proposal with the best overall value to the County.
Rowan County reserves the right, at any time and for any reason, to cancel this RFP or any portion thereof, to reject all proposals or accept an alternate proposal. The County also reserves the right to waive any immaterial defect in the proposal. The proposal shall be good for a period of sixty (60) days from the opening of the proposal. The County may seek clarification of the proposal at any time and any delayed response could be a cause for proposal rejection.
D. Incurred Costs:
Rowan County will not be liable for any costs incurred by respondents in replying to this RFP.
Award shall be made by Rowan County to the proposal that is determined to be the most advantageous to Rowan County.
F. Personal Examination:
Proposal respondents are required to satisfy themselves, by personal examination of the site, as to the work involved and the difficulties that are likely to be encountered in the performance of the work under this proposal. No plea of ignorance of conditions that exist now or hereafter, or of any conditions or difficulties that may be encountered in the execution of the work under this proposal will be accepted as an excuse for nonperformance of the duties, or any aspect of those duties. Nor will same be accepted as basis for any claim for extra compensation, at any point. A Mandatory Pre-Bid Meeting on this project will be held at 3541 Old Mocksville Road, Salisbury, NC on Wednesday, June 28, 2017 at 10:00 AM.
The proposal respondent may not reassign any award made, as a result of this RFP, without prior written consent of Rowan County.
H. Evaluation Criteria:
Proposals will be reviewed and a contractor will be selected based on the following criteria (listed in no particular order):
I. Proposal Instructions and Time Frames:
Respondents are to submit sealed proposals, which will be evaluated by Rowan County to determine the completeness of the proposal. The sealed proposal must be clearly labeled on the outside of the envelope or package “Playground Proposal” in order to be considered. Submit one marked original and two (2) complete copies of the proposal.
Submission Location:Rowan County Finance Department
Attn: David Sifford, Purchasing Agent
130 West Innes Street, Suite 110-120
Salisbury, NC 28144
Submission Deadline: Tuesday, July 18, 2017 at 3:00pm EST
David Sifford, Purchasing Agent
Rowan County Finance Department
130 W. Innes St., Salisbury, NC 28144
*Note: Bidders must contact David Sifford to indicate that they will be offering a proposal in order to receive addendum and/or changes to the RFP.
This project will include design and 100% turn-key installation of a universally accessible and inclusive playground within an area of 95 feet x 90 feet (see attached site plan). Vendor must visit the project site and meet with the Ellis Park Manager prior to submitting a proposal to become familiar with the project scope. A mandatory pre-bid meeting must be attended. The mandatory pre-bid meeting is scheduled for Wednesday, June 28, 2017 at 10:00 AM at Ellis Park. Ellis Park is located at 3541 Old Mocksville Road, Salisbury, NC. The playground budget will not exceed $331,199.
All playground equipment and safety surfacing must meet the following standards, with appropriate documentation provided:
Guidelines for Play Areas
K. Project Timetable:
Request for Proposal 6/16/2017
Mandatory Pre-Bid Meeting 6/28/2017 10:00 AM
Proposals Due 7/18/2017 3:00 PM
Anticipated Award of Bid 8/7/2017
L. Proposal Contents / Format:
The following sections/information will be considered integral to this solicitation. As such, please address each accordingly:
M. General Specifications:
N. Minimum Requirements: