Vendor Guide

Purpose

The purpose of the Vendor Guide is to acquaint prospective bidders and suppliers with the purchasing policies and procedures used by Rowan County. It is intended to provide information about doing business with Rowan County, including the types of bids, dollar thresholds and contact information.

The County purchases supplies and materials, and awards bids in accordance with State laws so that the taxpayer receives full value for each tax dollar spent. Qualified suppliers are invited to compete for the County's business, which consist of a variety of goods and services. Rowan County advertises all formal requests in the Salisbury Post, Salisbury, North Carolina.

Types of Solicitations


Request for Bids (RFB)

The Request for Bids is generally used in establishing contracts for equipment, materials and suppliers over $30,000. Responses must be in writing following the format of the bid and delivered sealed to Purchasing in the Finance Department. Faxed bid documents are not acceptable.

Request of Proposals (RFP)

A Request for Proposals may be used in establishing contracts which seek creativity or different ways of accomplishing a task. Responses must be in writing following the format of the RFP and delivered sealed to Purchasing in the Finance Department. Faxed bid documents are not acceptable.

Request for Quotations (RFQ)

A Request for Quotations may be in the form of a telephone request or a written request. Faxed quotations from vendors are normally acceptable.

Dollar Thresholds


Formal Bids

  • Construction or repair contracts: $100,000 and above estimated cost of contract
  • Purchase of supplies, materials and equipment: $30,000 and above estimated cost of contract

Informal Bids

3 quotes needed for all construction or repair contracts and purchases of supplies, materials and equipment $5,000 to above thresholds.

Marketing Your Products & Services


Contacting the Purchasing Office

Prospective suppliers are encouraged to send a catalog, business card or other listing of products/services offered. A Vendor Information Form (PDF) should also be submitted. Please send information to:

  • Rowan County Finance Department
    David Sifford, Purchasing Agent
    130 West Innes Street
    Salisbury, NC 28144
    Phone: 704-216-8174
    Fax: 704-216-8110

If a meeting is required with the Purchasing Agent, please call for an appointment.

Contacting Rowan County Departments

Rowan County Departments have authority to purchase items and schedule construction and repairs up to the formal bid thresholds. Vendors may want to consider marketing their products directly on the departmental level. Additionally, since departments are instrumental in prescribing the specifications for formal bids, marketing contacts are recognized as a necessary part of educating users on the capabilities and varieties of products in the market place.