The purpose of the Vendor Guide is to acquaint prospective bidders and suppliers with the purchasing policies and procedures used by Rowan County. It is intended to provide information about doing business with Rowan County, including the types of bids, dollar thresholds and contact information.
The County purchases supplies and materials, and awards bids in accordance with State laws so that the taxpayer receives full value for each tax dollar spent. Qualified suppliers are invited to compete for the County's business, which consist of a variety of goods and services. Rowan County advertises all formal requests in the Salisbury Post, Salisbury, North Carolina.
Types of Solicitations
Request for Bid (RFB)
The RFB is generally used in establishing contracts for equipment, materials and suppliers over $30,000. Responses must be in writing following the format of the bid and delivered sealed to Purchasing in the Finance Department. Faxed bid documents are not acceptable.
Request of Proposal (RFP)
An RFP may be used in establishing contracts that seek creativity or different ways of accomplishing a task. Responses must be in writing following the format of the RFP and delivered sealed to Purchasing in the Finance Department. Faxed bid documents are not acceptable.
Request for Quotation (RFQ)
An RFQ may be in the form of a telephone request or a written request. Faxed quotations from vendors are normally acceptable.
- Construction or repair contracts: $100,000 and above the estimated cost of the contract
- Purchase of supplies, materials and equipment: $30,000 and above the estimated cost of the contract
3 quotes needed for all construction or repair contracts and purchases of supplies, materials and equipment $5,000 to above thresholds.
Marketing Your Products & Services
Contacting the Purchasing Office
Prospective suppliers are encouraged to send a catalog, business card or other listing of products/services offered. A Vendor Information Form (PDF) should also be submitted. Please send information to the Rowan County Purchasing Department.
If a meeting is required with the Purchasing Director, please call for an appointment.
Contacting Rowan County Departments
Rowan County Departments have the authority to purchase items and schedule construction and repairs up to the formal bid thresholds. Vendors may want to consider marketing their products directly on the departmental level. Additionally, since departments are instrumental in prescribing the specifications for formal bids, marketing contacts are recognized as a necessary part of educating users on the capabilities and varieties of products in the market place.